HR & Business Administrator (m/f/d) – European Operations | Mostly Remote, Based in Pristina
Job Description
We are looking for a reliable and well-organised HR & Business Administrator (m/f/d) to support our European business and approximately 70 employees.
Around 70% of the role focuses on HR administration, while 30% covers business and office administration.
The position is mainly remote, but you must be based in Pristina or the surrounding area for occasional meetings with local colleagues. You will also work from our office in Ulm, Germany, for approximately one to two weeks per quarter.
You will report directly to the Managing Director in Germany. The planned start date is 1 September 2026.
Your Responsibilities
HR Administration
- Coordinate payroll processes for our European employees
- Prepare payroll information and work with external payroll providers
- Handle day-to-day HR cases and employee enquiries
- Communicate with German authorities, health insurance providers and external advisers
- Maintain employee data and processes in our HR management system
- Coordinate onboarding and offboarding
- Prepare employment contracts, amendments and other HR documents
- Maintain personnel files and prepare HR reports
- Support the development of HR policies together with colleagues in the Americas and Asia
- Publish job advertisements on relevant platforms
- Handle sensitive employee and salary information confidentially
Business Administration
- Manage selected European suppliers and service providers
- Coordinate office supplies, repairs and maintenance
- Maintain contracts, company documents and supplier records
- Prepare documents, reports and presentations
- Support the Managing Director and European management team with administrative tasks
Your Profile
- Vocational qualification or degree in HR, business administration, office management or a comparable field
- Experience in HR administration, payroll coordination or a similar role
- Experience with German payroll processes or authorities is an advantage
- Very good written and spoken English
- Advanced written and spoken German
- Good knowledge of HR systems and Microsoft Office
- Structured, accurate and independent working style
- Strong communication skills and confidence in handling confidential information
- Willingness to travel to Ulm for one to two weeks per quarter
What We Offer
- A full-time, mainly remote position based in Pristina
- A broad and independent role in an international company
- Direct collaboration with the Managing Director
- A modern, digital working environment
- Flat hierarchies and short decision-making processes
- Opportunities for professional and personal development
About Max ASP
Max ASP is an international business services company headquartered in Ulm, Germany, with teams across Europe, the Americas and Asia.
Since 2004, we have supported international B2B companies with professional Inside Sales and related commercial services.
Learn more at www.maxasp.com
How to Apply
Please send your CV and relevant application documents to benjamin.taenzer@maxasp.com
We look forward to receiving your application.
