Executive Management Assistant / Personal Assistant to Managing Directors (m/f/d)
German-speaking
Location: Fushë Kosovë, Kosovo
Work Model: Remote
Employment Type: Full-time, Permanent
Category: Executive Assistance, Office Management, CEO Support
Your Responsibilities
- Personal assistance to two managing directors – business and private
- Calendar and priority management, briefing notes, conflict-free scheduling
- Correspondence in excellent German and confident English in an international context
- Travel management (Germany, Kosovo and further destinations)
- Meeting preparation, minutes, task lists and consistent follow-up
- Distill long information into short, decision-ready summaries
- Coordinate with internal teams and external partners
- Support private organizational matters of the managing directors – always strictly confidential
- Keep deadlines, filing, contracts and administrative topics under control
- Prepare visits, guests and smaller events
- Independent research and structured document preparation
- Handle all business and private matters with complete discretion
Your Profile
- Several years of experience as Executive Assistant, PA to managing directors / board, or comparable personal assistance
- Excellent German at C1 level or native – written and spoken. This is mandatory. Daily work with the managing directors is in German.
- Solid English (B2+, ideally C1) for international coordination
- Outstanding organization, prioritization and calm under pressure
- Absolute discretion and trustworthiness – business and private
- Confident Microsoft 365 (Outlook, Teams, Word, Excel, OneNote, Planner or similar)
- Clear, polite, concise communication and high-quality German writing
- Independent, proactive follow-up – you think ahead
- Professional presence with executives, clients and service providers
- Willingness to work in CET hours with the German management
- Experience in an owner-managed mid-market environment is a plus
- Driving licence and willingness to travel (Pristina / Germany) is a plus
What We Offer
- A position of trust directly with the managing directors
- Varied work across several companies, covering business and private organization
- Modern environment in Kosovo with a strong connection to Germany
- Remote workflow with flexible/hybrid setup by agreement
- Attractive salary based on experience and language skills
- Long-term perspective in a growing group of companies
- Short decision paths, direct access, no corporate bureaucracy
- Exposure to international business operations and executive decision-making
About Us
We are a group of companies active in Germany and Kosovo. Two managing directors run several businesses in IT, digital services and related fields.
We are looking for a personal Executive Management Assistant who supports both managing directors in business and private organization – discreet, proactive and with outstanding German.
This is not a reception or generic office role. You are the right hand of two CEOs: calendar, priorities, communication, follow-up and the details that keep the day under control.
Why Join Us?
You will become a trusted partner to two managing directors and play a key role in ensuring smooth operations across multiple businesses. This position offers significant responsibility, direct access to executive decision-making, and the opportunity to work in a dynamic international environment connecting Kosovo and Germany.
How to Apply
Please send your CV, a cover letter in German and relevant references to: email; Recruiting@imee.io
