Administrative Assistant

	 	 
 We are looking for a responsible Administrative Assistant to perform a variety of  administrative and clerical tasks. Duties of the Administrative Assistant include providing  support to our managers and employees, assisting in daily office needs and managing  our company’s general administrative activities. 
The overall purpose of the post 
Administrative Assistant responsibilities include making meeting arrangements,  preparing reports, and maintaining appropriate filing systems. The ideal candidate  should have excellent oral and written communication skills in ENGLISH and be able to  organize their work using tools, like MS Excel and office equipment. If you also have  previous experience as an Administrative Assistant, we’d like to meet you. 
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to day operation of our office. 
Main task and responsibilities 

Document & File Management: Maintain organized digital records (Dropbox),  track invoices, payments, and project-related documents like proposals, change  orders, AIA forms, and reports.  
Project & Office Support: Assist with tracking job progress, bids, inventory,  equipment/tools, and regular updates to project spreadsheets.  
Communication & Scheduling: Draft and send emails, letters, and internal  documents. Schedule meetings and manage calendars via Microsoft Outlook.  
Purchasing & Expense Tracking: Help organize receipts and invoices for materials,  subcontractors, and suppliers, and assist in preparing expense and inventory  reports.  
General Admin Support: Provide day-to-day support to ensure smooth office  operations and collaborate with the team as needed. 

QUALIFICATIONS & SKILLS 

Bachelor’s degree preferred. 
Strong proficiency in English, both written and spoken. 
Previous on-the-job training is an advantage. 
Ability to work independently and collaboratively.
Excellent written and verbal interpersonal skills. 
Strong critical thinking, analytical, and organizational abilities. 
Effective time management skills. 

Location: CONSULTEK SOLUTIONS – Rr. Bajram Kelmendi, Prishtina 10000 
Work Hours: Standard working hours are Monday through Friday, from 13:00 to 21:00. 
How to Apply 
Interested and suitably qualified candidates are invited to submit their application in  English (PDF format) to consultek.ks@gmail.com. Your  application should include: 

CV 
Letter of motivation 
Diploma(s) 

Subject of the email: 
JOB OPENING - Name & Surname – Admin Assistant 
NOTE: Applications that do not follow these instructions will not be considered. 
Only shortlisted candidates will be contacted and invited to the next stage of  recruitment.