ToR Consultancy –Assessment of Public Financial Mechanisms for Reintegration of Repatriated Persons and Integration of Foreigners

	 	 
Terms of References (ToR) 
Consultancy –Assessment of Public Financial Mechanisms for Reintegration of Repatriated Persons  and Integration of Foreigners  
Introduction 
Caritas Switzerland in Kosovo (CACH) is implementing activities aimed at strengthening sustainable  reintegration of repatriated persons (reintegration) and integration of refugees and those under international  protection systems in Kosovo (integration), with a particular focus on institutional coordination, access to  public services, and financial sustainability of (re)integration mechanisms. 
The HOME project seeks to address the remaining challenges in achieving sustainable institutionalized  processes and capacities for reintegration and integration. It also aims to harness the untapped potential of  the diaspora, promoting back-migration as a driver for investment in economic development in Kosovo. In  this regard, the HOME project aims to scale up best practice approaches and reintegration and integration activities to enhance the effective implementation and enforcement of Kosovo’s national migration  framework in alignment with international standards, and as such, the project is contributing to the  alignment of Kosovo’s migration governance with EU frameworks. 
In this context, CACH invites qualified team of consultants/experts to submit applications to conduct an  assessment of the current public financial mechanisms related to reintegration and integration in Kosovo.  The assessment will identify and analyze existing financing structures and related institutional  responsibilities, funding gaps and challenges to comply with legal requirements as well as social protection  needs. Based on the assessment, the consultancy, will outline opportunities and recommendations for  strengthening coordination and effectiveness in channeling public expenditures for required social service  provision and assistance. The assignment will also support the design of new and/or improved financing  models for sustainable reintegration and integration through participatory consultations and workshops with  relevant stakeholders. 

 About Caritas Switzerland in Kosovo 

Caritas Switzerland (CACH) is an international non-governmental organization engaged in Switzerland and  more than 15 countries worldwide, including Kosovo. Caritas Switzerland in Kosovo has been active since  1999 and implements programmes that promote inclusive economic development, income generation, and  social cohesion across Kosovo. 
The thematic focus areas of Caritas Switzerland in Kosovo are women and youth empowerment, income  generation, migration and leveraging diaspora potential for local development, inclusion and strengthening  links between local communities and international markets. This includes supporting socio-economic  development in rural areas, women empowerment, facilitating the reintegration of returnees and refugees,  and advocacy for policy formulation. 
All activities are guided by CACH’s work to prevent and reduce poverty in a sustainable manner, in line  with CACH values and requirements of key donors.

 Purpose of the Assignment  

The purpose of this consultancy is to assess the adequacy, effectiveness, sustainability, and coordination of  public financial mechanisms supporting integration and reintegration in Kosovo. 
The assessment should provide evidence-based findings and practical recommendations for improving  financing structures, institutional coordination, budget allocation, and implementation practices related to  reintegration and integration services. 
Additionally, the consultancy aims to facilitate stakeholder-driven, evidence -based discussions, preferably  through participatory, multi-stakeholder workshops, and contribute to improvement of the current financing  mechanisms and/or the development of innovative and sustainable financing models for reintegration and  integration mechanisms at both central and municipal levels. 

 Objectives of the Consultancy  

The overall objective of this consultancy is to provide an evidence-based assessment and practical  recommendations for developing new and/or improved, effective and coordinated public financing mechanisms  for the reintegration of repatriated persons and integration of foreigners in Kosovo, at both central and municipal  levels.  
The recommendations should address identified gaps, inefficiencies, overlaps, coordination challenges and  sustainability risks in existing financial mechanisms and contribute to improved coordination among ministries,  municipalities, donors, NGOs and other stakeholders involved in planning, allocation and use of public  resources for reintegration and integration measures.  
The proposed financing mechanisms should be aligned with the relevant national legislation, policies, strategies  and public financial management requirements, while building on national best practices and relevant  international standards. They should also be informed through multi-stakeholder engagement consultations and  be responsive to gender equality and social inclusion. The mechanisms should also consider the complementary  role of international organizations, NGOs and donors in supporting, financing and delivering reintegration and  integration services, while promoting greater sustainability and ownership through appropriate public financing. 

 Scope of Work 

The consultancy will undertake the following tasks:  

Assess the current legal, institutional, and financial framework governing integration and reintegration  mechanisms in Kosovo; 
Analyze public budget allocation and expenditure practices related to integration and reintegration  programs and services; 
Map the institutional responsibilities of central and municipal authorities involved in financing and  implementation; 
Map other stakeholders’ engagement, financial and social service provision in reintegration and integration efforts, and validate their role in the process;
Identify gaps, challenges, duplication, and sustainability risks in current financing mechanisms  ensuring compliance with law requirements as well as social cohesion aspects; 
Assess coordination between relevant ministries, municipalities, donors, NGOs and other implementing  partners; 
Review the effectiveness and accessibility of financial support mechanisms for beneficiaries; 
Facilitate participatory workshops aimed at designing new or improved financing models for  reintegration and integration in Kosovo, bringing together national and municipal authorities, public  finance experts, civil society representatives, donors, and other relevant stakeholders; 
Identify needs for international exchange and expertise in designing effective financing mechanism for  reintegration and integration efforts; 
Provide recommendations for improving efficiency, transparency, sustainability, and accountability of  respective financing mechanisms 

Geographic Coverage: The assignment will be implemented across Kosovo. The consultant/s must be  available to travel to conduct consultations/interviews with relevant stakeholders and municipal staff.  

 Methodology 

The consultancy is expected to apply mixed – methods approach, including: 

Desk review and analysis; 

- Review relevant legislation, policies, strategies and administrative instructions related to  reintegration and integration 
- Review public budget documents and relevant assessments, funding flows and expenditure  management practices 
- Analyze institutional mandates and financing responsibilities as well as sustainability and  adequacy of financing 

Key informant interviews; 

- Conduct consultations/interviews with relevant stakeholders (relevant ministries, municipal  authorities, public institutions, international organizations and donors, civil society  organizations, etc). 

Identify bottlenecks, inefficiencies and financing gaps.  
Facilitation and participatory workshops;  

- Develop participatory, multi-stakeholder workshop design in coordination with the CACH and  Ministry of Internal Affairs - Department for Reintegration and Integration (DRI) responsible  staff 

Cross-cutting: gender responsive approach: 

- The consultant is expected to examine whether existing financial mechanisms, budget  allocations, eligibility criteria, and service delivery arrangements adequately consider the  different needs, barriers, and experiences of women and men in integration and reintegration  processes. 
The methodology should ensure a participatory, inclusive and evidence-based approach that will combine desk review, analysis and stakeholder inputs gathered to support recommendations for improving  efficiency, transparency, and accountability of financing mechanisms.

 Deliverables 

As key deliverables, the consultant will develop: 

Inception report including clear methodology and workplan, stakeholder  consultations/interview plan as well as update on desk review and consultations conducted; 
Facilitation of stakeholder workshops and summary of workshop reports; 
Draft assessment report; 
Final assessment report; 
Recommendations for improved or new public financing mechanism.  


 Key Qualifications 


Advanced university degree (Master’s level or equivalent) in public finance, economics,  public administration, social policy, development studies, migration studies, or other  relevant fields. 
At least five years of relevant professional experience in public finance, public  administration, governance migration, or social protection.  
Proven experience in conducting assessments, evaluations, or policy analysis. 
Demonstrated experience facilitating multi-stakeholder consultations and workshops. 
Strong knowledge of Kosovo public finance and institutional framework. 
Extensive experience in social service provision and social assistance for repatriated persons  and refugees. 
Strong analytical, facilitation, and report-writing skills; 
Familiarity with reintegration and integration policies and mechanisms in Kosovo is  considered an asset; 
Fluency in English and Albanian; knowledge of Serbian and other Kosovo official languages  is considered an advantage. 


 Timeline 

The assignment will commence preferably on 9 November 2026, once the agreement has been signed by both  parties and will be concluded by 30 December 2026. 
The assignment is expected to clearly indicate timeline/working plan specifying the number of days allocated for each deliverable.  
For this assignment, the consultancy amount shall not exceed, 12,000.00 EUR (gross) unless negotiated in  advance with the HOME Migration Component Manager and approved by the Caritas Switzerland Country Director. This cost includes any travel costs within Kosovo for consultation/interviews with relevant  institutions and actors and participating in workshops. The workshop organization, venue and related costs, including materials (notebooks, pens, flipcharts, whiteboards, printing of agendas and other relevant  materials), must be included within the total amount. 

 Quality Assurance and Liability 


Review of deliverables: CACH will conduct checks of all deliverables (e.g. identification of  stakeholders and interviews/consultations conducted, workshop preparation documents,
In case of unsatisfactory performance or non-compliance with contractual obligations, CACH  reserves the right to request revisions or re-submission of deliverables at no additional cost and  withhold payments until satisfactory completion of results. 
Ethical Compliance: The consultant must adhere to Caritas Switzerland Code of Conduct,  including a zero-tolerance policy for fraud and the total prohibition of forced or child labor. 
Confidentiality: The consultant must agree to keep project information and documents strictly  confidential, especially sensitive topics (e.g., personal data of beneficiaries, unpublished action  plans, discussions, findings etc.). 


 Eligibility and Qualifications 

To be considered, applicants/team of applicants must demonstrate: 

Technical Capacity: Demonstrate possession of experience in the field, as per point 7. Key  Qualifications. 
Experience: A proven track record of providing same/similar services attested by three  references and list of clients in the past three years. 


 Evaluation of Offers 

Caritas Switzerland in Kosovo will evaluate all valid offers using the following methodology. 

Experience in public finances and public administration, and proven track record of  conducting assessments, analysis and developing recommendations, experience in  social protection and assistance schemes – 50% 
Methodology – 20% 
Experience in facilitation of multistakeholder workshops – 10% 
Price – 20% 


 How to apply 

Interested applicants are invited to submit their applications in accordance with the requirements below. Part A: Technical Proposal 

CV’s of the all applicant team members. 
The applicant’s suitability for the assignment, including relevant work experience, qualifications,  and sector expertise. 
Proposed methodology (maximum 2 pages). 
Draft work plan, which includes dates and milestones. 
List of projects related to the assignment and three reference letters/contacts.

Part B: Financial Offer 

The Financial budget broken down by individual daily fee for each deliverable.  The offer remains valid for 20 days after submission. 

Important: Only applicants that have submitted all required documents will pass the eligibility process, and all eligible applicants will proceed to the evaluation stage. 

 Submission Details 


Format: Submissions should be delivered in two separate files (one Technical, one Financial). 
Send your offer to the following email addresses kosovo@caritas.ch with subject line: CACH - Consultancy on Assessing Public Financial Mechanisms - HOME. 
Deadline for the Submission of Offers: 04 November 2026. 
Late and incomplete offers will not be accepted and will not be considered for evaluation. 

Disclaimer: 
By participating in this call, bidders acknowledge that they have read and agreed to the terms and conditions outlined in this document and its annexes. Caritas Switzerland in Kosovo reserves the  right to cancel the call or not award a contract if no satisfactory offers are received, in compliance  with its donor-aligned procurement policies.