SUPPLY TENDER NOTICE
Procurement of Restaurant kitchen equipment and appliances
Europe (non-EU), Republic of Kosovo (KOS)
- Publication reference
KCF/KOS/200011/G/2025/001
- Procedure
National competitive bidding
- Project title and description
The Ministry of Education, Technology, Science and Innovation of the Republic of Kosovo (hereinafter called “Recipient”) has received financing from KfW Development Bank (“KfW") in the form of a financial contribution (hereinafter called grant) toward the cost of the Kosovo Challenge Fund project. The Kosovo Challenge Fund (the “KCF”) is a distinct facility set up to strengthen the labour market relevance of vocational training (VET) particularly through support to VET projects that are jointly implemented by vocational training institutes and partner enterprises (cooperative training approach) in the Republic of Kosovo.
The Recipient now intends to apply a portion of the proceeds of this grant to eligible payments under the contract for which this Tender Notice is issued.
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A complete set of bidding documents is available for download free of charge to interested Bidders from the website: http://kcf-kosovo.org/. |
The Ministry of Education, Technology, Science and Innovation of the Republic of Kosovo, with its address Agim Ramadani Str. 325, Prishtina, Kosovo, represented by IPC, Internationale Project Consult GmbH (on behalf of the Consortium IPC-PLANCO-Swisscontact-KPMG) as the Implementation Consultant.
CONTRACT SPECIFICATION
unit-price
The purpose of this contract is procurement of machineries and equipment. The final beneficiary of the equipment is the VET-Economic High School "Faik Konica”, Address: St. Universiteti n.o. 70000, Ferizaj, Republic of Kosovo. The equipment should be unpacked, installed, commissioned, and handed over to the client representative, and operation manuals and training provided for relevant staff of the institution.
N/A
CONDITIONS OF PARTICIPATION
Consulting Services, Works, Goods, Plant and Non-Consulting Services are eligible for KfW financing regardless of the country of origin of the Contractors (including Subcontractors and suppliers for the execution of the Contract), except where an international embargo or sanction by the United Nations, the European Union or the German Government applies.
Applicants/Bidders shall not be awarded a KfW-financed Contract if, on the date of submission of their Application/Offer or on the intended date of Award of Contract, they are in any of situations described in Declaration of Undertaking (ref. KfW’s “Guidelines for Procurement”, Document version January 2019 1st update as of January 2021) https://www.kfw-entwicklungsbank.de/PDF/Download-Center/PDF-Dokumente-Richtlinien/FC-Guidelines-for-the-Procurement-2021.pdf
Applicants/Bidders shall be disqualified in a procurement process if they are given under point 1.3.3 of KfW Guidelines for Procurement.
PROVISIONAL TIMETABLE
November 2026
90 days from the commencement date of the contract.
BID SUBMISSION
Bids may be submitted either:
For bids submitted through the E-SUBMISSION PLATFORM, the electronic timestamp generated by the platform shall constitute proof of timely submission.
For hard-copy bids, the date and time of receipt at the address indicated below shall constitute proof of timely submission.
Regardless of the submission option used, the bids must be received before the date and time limit for submission.
Bids must be duly completed and received by the PEA on or before 16 September 2026 at 14:00h CET.
Any bid received to the PEA after this deadline will not be considered.
The PEA may, for reasons of administrative efficiency, reject any bid submitted on time to the postal service but received, for any reason beyond the PEA’s control, after the effective date of approval of the Offers Evaluation Report, if accepting bids that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
Bids may be submitted by one of the following methods:
Option 1 – Electronic Submission
Through the E-SUBMISSION PLATFORM in accordance with the instructions available on the platform.
The bidder shall upload all documents required by the Tender Dossier before the submission deadline.
Upon successful submission, the E-SUBMISSION PLATFORM shall generate electronic confirmation containing the date and time of submission.
Option 2 – Hard Copy Submission
The bidder shall prepare the package containing the original bid in a sealed envelope marked "ORIGINAL", and one copy in a sealed envelope marked "COPY", stating the reference title and number of the tender procedure, name and address of the PEA, address and contact e-mail of the bidder and the words: "Not to be opened before the official public session for opening of bids."
The bid may be submitted by post or courier service or hand delivered by the candidate in person or by an agent directly to the premises of the PEA in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to
Fund Management Unit of the Kosovo Challenge Fund
Dalmatinska Street No. 14
1st Floor, Apartment No. 2
81000 Podgorica, Montenegro
Please note that opening hours of the FMU are 08:00-14:00h.
Representing
The Ministry of Education, Science, Technology and Innovation of the Republic of Kosovo
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the bid and must always be mentioned in all subsequent correspondence with the PEA.
Bids submitted by any other means or to any other addresses will not be considered. Bids which are not sealed or are incomplete shall not be considered.
By submitting a bid, candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the PEA sends it to the electronic address referred to in the bid.
In case a Bid Security is required, the original Bid Security must be submitted in hard-copy form and delivered to the address of the Purchaser specified here, no later than the deadline for submission of bids.
For bids submitted electronically through the E-SUBMISSION PLATFORM, a scanned copy of the Bid Security must additionally be uploaded together with the electronic bid.
Failure to submit the original Bid Security to the Purchaser before the deadline for submission of bids shall result in rejection of the bid.
The Bid Security envelope shall clearly indicate: the procurement reference number; the procurement title, respective LOT name and number, the name and address of the bidder and the words "Original Bid Security".
A bidder may withdraw, substitute or modify its bid before the submission deadline.
For bids submitted through the E-SUBMISSION PLATFORM, withdrawal or alteration shall be performed through the functionalities available on the platform.
For hard-copy bids, withdrawal, or alteration shall be made by written notification delivered before the submission deadline. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
No bid may be altered after the submission deadline.
Tenders will be opened in a public session on 16 September 2026 at 14:15h CET, at the address: Dalmatinska Street No. 14, 1st Floor, Apartment No. 2, 81000 Podgorica, Montenegro in the presence of tenderers’ representatives who choose to attend. Written authorizations must be enclosed.
All bids submitted electronically through the E-SUBMISSION PLATFORM and all hard-copy bids received before the deadline shall be included in the tender opening session.
120 days after submission deadline.
Bid security is required. The original Bid Security shall be submitted in hard-copy form and received by the Purchaser before the deadline for submission of bids, irrespective of whether the bid is submitted electronically or in hard-copy form.
All written communications for this procurement procedure and contract must be in English.
Clarifications may be sought from PEA at the following e-mail address procurement@rcf-wb6.org at the latest 21 calendar days before the deadline for submission of bids.
Clarifications will be published on the Kosovo Challenge Fund website www.kcf-kosovo.org at the latest 10 calendar days before the deadline for submission of bids. \
2 Tender Dossier - Restorant equipment_
Annex 1.Technical Specifications_KCF2FAF200011_ Faik konica
