Supply Tender Notice - Procurement of ICT equipment For Universum International College, Kosovo
SUPPLY TENDER NOTICE
Procurement of ICT equipment
For
Universum International College, Kosovo
Europe (non-EU), Republic of Kosovo
1. Publication reference
KCF/KOS/200012/G/2026/001
2. Procedure
National Competitive Bidding
3. Project title and description
The Ministry of Education, Science, Technology and Innovation of the Republic of Kosovo (hereinafter called “Recipient”) has received financing from KfW Development Bank (“KfW") in the form of a financial contribution (hereinafter called grant) toward the cost of the Kosovo Challenge Fund project. The Kosovo Challenge Fund (the “KCF”) is a distinct facility set up to strengthen the labour market relevance of vocational training (VET) particularly through support to VET projects that are jointly implemented by vocational training institutes and partner enterprises (cooperative training approach) in the Republic of Kosovo.
The Recipient now intends to apply a portion of the proceeds of this grant to eligible payments under the contract for which this Tender Notice is issued.
4. Project Executing Agency (PEA)
The Ministry of Education, Science, Technology and Innovation of the Republic of Kosovo, represented by IPC, Internationale Project Consult GmbH (on behalf of the Consortium IPC-PLANCO-swisscontact-KPMG) as the Implementation Consultant.
CONTRACT SPECIFICATION
5. Nature of contract
unit-price
6. Contract description
The purpose of this contract is Procurement of ICT equipment for the Mechatronic Technician for Autonomous Processes programme. The final beneficiary of the equipment is Universum International College, St. Hasan Prishtina 1, Konjuh, Lipjan 14000, Kosovo. The equipment shall be delivered, unpacked, installed and commissioned where requested, handed over to the client representative, and operation manuals and training provided for relevant staff of the institution.
7. Number and titles of lots:
NA
A complete set of bidding documents is available for download free of charge to interested Bidders from the website KCF (https://kcf-kosovo.org/) or through the E-SUBMISSION PLATFORM at: https://xvergabe.de/?lang=en_US
CONDITIONS OF PARTICIPATION
8. Eligibility
Consulting Services, Works, Goods, Plant and Non-Consulting Services are eligible for KfW financing regardless of the country of origin of the Contractors (including Subcontractors and suppliers for the execution of the Contract), except where an international embargo or sanction by the United Nations, the European Union or the German Government applies.
9. Exclusion criteria
Applicants/Bidders shall not be awarded a KfW-financed Contract if, on the date of submission of their Application/Offer or on the intended date of Award of Contract, they are in any of situations described in Declaration of Undertaking (ref. KfW’s “Guidelines for Procurement”, Document version January 2019 1st update as of January 2021):
10. Conflict of Interest
Applicants/Bidders shall be disqualified in a procurement process if they in any of situations given under point 1.3.3 of KfW Guidelines for Procurement.
PROVISIONAL TIMETABLE
11. Provisional commencement date of the contract
March 2027
12. Initial period of implementation of tasks
The Contractor shall deliver the equipment within 120 calendar days from the date of contract signature.
BID SUBMISSION
13. Deadline for receipt of bids
All bids shall be submitted exclusively through the E-SUBMISSION PLATFORM at: https://xvergabe.de/?lang=en_US
The electronic timestamp generated by the platform shall constitute proof of timely submission.
Bids must be duly completed and successfully submitted before 24.12.2026 at 14:00h CET.
A bid shall be considered received only when the platform generates confirmation of successful submission before the deadline stated in this Item. Bids must be duly completed and successfully submitted by that deadline. Any bid submitted after the deadline will not be considered.
Where a Bid Security is required, its original shall be delivered separately in hard-copy form in accordance with Items 14 and 18. Delivery of the original Bid Security does not constitute submission of a bid and does not replace submission through the E-SUBMISSION PLATFORM.
14. How bids may be submitted
Bids shall be submitted exclusively through the E-SUBMISSION PLATFORM at:
https://xvergabe.de/?lang=en_US
in accordance with the instructions available on the platform. The Bidder shall upload all documents required by the Tender Dossier before the submission deadline.
Where a Bid Security is required, a scanned copy of the Bid Security shall be uploaded together with the electronic bid. Upon successful submission, the E-SUBMISSION PLATFORM shall generate an electronic confirmation containing the date and time of submission.
No hard-copy bid shall be accepted.
Where a Bid Security is required, its original shall be submitted separately in hard-copy form and delivered to:
The Ministry of Education, Science, Technology and Innovation of the Republic of Kosovo
Represented by Fund Management Unit of the Kosovo Challenge Fund
Dalmatinska Street No. 14, 1st Floor, Apartment No. 2
81000 Podgorica, Montenegro
The original Bid Security shall be received before the submission deadline. The hard-copy submission exception applies only to the original Bid Security and not to any part of the bid. The FMU opening hours for receipt of the original Bid Security are 08:00–14:00 h.
The Bid Security envelope shall clearly indicate the procurement reference number; the procurement title; the respective LOT name and number; the name and address of the Bidder; and the words “Original Bid Security”.
The contract title and publication reference (see Item 1 above) must be mentioned in all subsequent correspondence with the PEA. Bids submitted by any means other than the E-SUBMISSION PLATFORM will not be considered. This does not apply to delivery of the original Bid Security in hard-copy form where required. Bids shall be complete in accordance with the Tender Dossier. No bid envelope or sealed bid package is required.
By submitting a bid, candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the PEA sends it to the electronic address referred to in the bid.
15. Alteration or withdrawal of bids
A Bidder may withdraw, substitute or modify its bid before the submission deadline only by using the functionalities available on the E-SUBMISSION PLATFORM, in accordance with the instructions available on the platform.
The withdrawal, substitution or modification must be successfully completed through the platform before the submission deadline.
No bid may be withdrawn, substituted or modified after the submission deadline.
16. Tender opening session
Tenders will be opened in a public session on 24.12.2026 at 14:15 h CET at the address Dalmatinska Street No. 14, 1st Floor, Apartment No. 2, 81000 Podgorica, Montenegro, in the presence of tenderers’ representatives who choose to attend. Written authorizations must be enclosed.
All bids submitted through the E-SUBMISSION PLATFORM before the submission deadline shall be included in the tender opening session.
17. Validity of offers
120 days after the submission deadline.
18. Bid security
Bid Security is required, in the amount of EUR 8,900.
Where a Bid Security is required for any lot, a scanned copy shall be uploaded with the electronic Bid and the original shall be submitted separately in hard-copy form to the Purchaser at the address specified in Item 14, before the submission deadline.
19. Operational language
All written communications for this procurement procedure and contract must be in English.
20. Additional information
Requests for Clarification shall be submitted to PEA exclusively through the E-SUBMISSION PLATFORM at https://xvergabe.de/?lang=en_US, no later than 21 calendar days before the deadline for submission of bids.
Responses to Requests for Clarification will be published exclusively through the E-SUBMISSION PLATFORM, no later than 10 calendar days before the deadline for submission of bids.