GIZ

Administrative Officer – Finance - Tiranë

	 	 

GIZ

Project: BKALB- Bridge Component Albania

The Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH (GIZ) is a federal enterprise that supports the German Government in achieving its objectives in the field of international coop-eration for sustainable development.

The Bridge Component Albania (BKAlb) supports and supplements the reintegration of individuals returning to Albania, shortly after return. It is financed by the German Federal Office for Migration and Refugees (BAMF) and receives specific contributions from several German Federal States. Apart from the emergency support for accommodation, medical treatment and transport the project supports returnees from Germany with social and psychological support. The project aims to stabilize and support returnees from Germany in their first year of return and to prepare them for further economic reintegration measures in the labor market.

The activities are part of the wider German coherent approach to supporting returnees in Albania and use synergies with other German initiatives, such as the Program Migration for Development and the BMZ-Programme ‘Returning to New Opportunities’’.

GIZ Office Albania seeks the following staff:

Administrative Officer – Finance

A. Responsibilities:

The Administrative Officer - Finance is responsible for:

  • Providing administrative services for the programm
  • Acting as focal point in BKALB on administration and finances including contracting
  • Financial administration in accordance with GIZ standard procedures
  • Financial planning, monitoring and accounting for the BKALB
  • Effective coordination with the staff of the finance team in GIZ-Office Tirana and GIZ Headquarters
  • Administrative services for the above-mentioned programme with regards to financial issues, procurement, contract and travel management
  • Compliance of all financial and administrative interventions and activities of the programme with quality assurance of contract documents
  • Carries the responsibility in management of the project data and file management system in DMS in line with GIZ’s filing rules
  • Provide support in administrative, organizational and logistical services to the project manage-ment and teams
  • Provision of efficient day-to-day assistance to the running of the BKALB project office

The Administrative Officer – Finance performs the following:

B. Tasks

Financial Tasks

  • Monitors income, expenditure and reports accordingly
  • Helps prepare programme budget planning (system development for planning and monitoring)
  • Helps monitor expenses in accordance with the budget by collaborating closely with the re-sponsible team members
  • Manages and monitors the monthly accounting and financial plans
  • Is responsible for financial management and monitoring, incl. reviews in SAP and cost control
  • Advises on financial aspects of programme and contracts
  • Prepares monthly and annual budgets and monitors deviations
  • Prepares annual financial reports upon request
  • Prepares quarterly/annually analyses of expenditure compared to the total programme budget (budget monitoring) for both internal and external usage
  • Prepares the requested documents for financial contributions (financing agreements and local subsidies) and monitors their implementation jointly with the technical experts
  • Procurement, contract and travel management according to the GIZ rules

Administrative coordination

  • Organizes administrative support to diverse programme activities schedules as requested by each project representative
  • Prepares and organizes information materials for the programme representative and/or meet-ings
  • Manages incoming and outcoming correspondences and prioritizes and organizes it
  • Ensures that the necessary office supplies are available
  • Participates in the execution of the office equipment and supplies within set value limits and procurement rules
  • Reports damage to the national coordinator, organizes and monitors the service and repair of office equipment
  • Implements the following coordinative processes:
    1. deals with external contacts
    2. organization of rooms for meetings and catering
    3. organization of travel arrangements of team, partner and experts as needed
    4. provisioning of equipment for meetings
  • Leads the inventory process including regular update of the list
  • Takes on additional and ad-hoc tasks related to the profile as assigned by the Team Leader of both programmes in Albania

C. Required qualifications, competences and experience:

Qualifications

  • A University degree in an area of Economics, Finance/Accounting, Management or other related to the position

Professional experience

  • 5 years of professional experience with at least 3 years of experience in a comparable position
  • In absence of an appropriate University degree, 2 years of experience on top of the required as professional experience

Other knowledge, additional competences

  • Working capacity of utilization of ICT technologies (related software, phone, fax, email, the in-ternet) and computer applications (e.g. MS Office)
  • Excellent written and oral knowledge of English. Knowledge of German will be considered as an advantage
  • Work experience in an international working environment
  • Confidential handling of data and information
  • A good understanding and practical experience of the principles of accounting
  • The ability to effectively manage and prioritize a demanding and deadline driven workload, whilst maintaining strict attention to detail and generate accurate work
  • Availability to travel frequently within the country, region and Germany
  • Willingness to upskill as required by the tasks to be performed

1. Contract conditions:

  • Full time employment
  • Project office in Tirana
  • Assignment period: until 31.12.2021

(extension of the project is under discussion with the funding party)

Please forward your application until 4th of February 2021, to GIZ Office Albania by E-Mail: giz-albanien-hr@giz.de, including the following information: Application letter, CV in English (Euro Pass format), references.

Only short-listed candidates will be contacted for interviews. Short-listed candidates will be asked to bring certified copies of their diplomas and work certificates.

GIZ is an equal opportunity employer and welcomes applications from all interested groups with-out any discrimination!

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