Chemonics International

Multiple Administrative and Financial Support Positions

	 	 

Recruitment for Chemonics International

Multiple Administrative and Financial Support Positions

Chemonics is implementing the USAID-funded Kosovo Justice Activity, a 5-year project which started in August 2020. The purpose of the Justice Activity is a more responsive justice system capable of providing people access to quality services and multiple means to solve their justice needs and every day legal problems to generate greater public trust in the justice system and the rule of law.

Chemonics is seeking candidates for several administrative and financial support positions including Finance Manager, Administrative Assistant, Finance Assistant, and Driver(s). All positions will work under the direct supervision of Operations Director. The term of assignment is for the life of the project, subject to satisfactory performance. At all times candidates must adhere to, and act according to Chemonics’ Professional Code of Ethics (“Living Our Values”).

Finance Manager

Specific Tasks and Responsibilities

  • Supervise the daily financial operations of the contract, which include cash flow management, time sheet recording, process the monthly field office project expenditures in accounting software, reporting to USAID on the financial aspects of the project, and daily monitoring of obligations, budgets, and expenditures.  
  • Ensure that program finance practices are in accordance with USAID regulations and procedures, including tracking cost line item project costs. This will include monitoring and spot-checking compliance with USAID regulations and Chemonics policies and overseeing financial management.  
  • Ensure timely processing of payroll each month and preparation of salary receipt/payroll forms, maintain continuous liquidity for the project, and investigate and identify new ways of achieving project efficiencies.  
  • Supervise the finance assistant
  • Provide regular financial reports to the project field office and home office.  
  • Liaise with home office to ensure seamless financial operations. 
  • Review VAT reports for the submission to the local tax administration. 

Required Qualifications

  • Bachelor’s degree in a relevant field, such as accounting, commerce, or business administration. Advanced degree is preferred. 
  • A minimum of three (3) years of experience in accounting and administrative support.
  • Experience working with Kosovo financial/tax/legal requirements, working experience on donor funded projects and familiarity with the rules and regulations of international organizations is preferred.
  • Demonstrated working knowledge of accounting systems and software applications.
  • Ability to communicate effectively, both verbally and in writing, and to prioritize tasks and meet deadlines consistently. 
  • English fluency. Albanian fluency required.  Skill in Serbian an advantage.

Finance Assistant

Specific Tasks and Responsibilities

  • Receive invoices from vendors and subcontractors and manage and ensure timely payment by the project
  • Assist the Finance Manager in processing advances or other payment to grantees.
  • Prepare documentation for all payment transactions including but not limited to vouchers, checks and transfer forms. Ensure that appropriate documentation and approvals are obtained.
  • Maintain the project’s accounting files system (both hard and soft copy), ensuring all vouchers are in order, with required back-up documentation attached.
  • Support petty cash account management and monthly petty cash transaction reconciliation.
  • Maintain the tax files for the project, recorded and paid in a timely manner.
  • Complete financial entries into ABACUS system as needed.

Required Qualification

  • Bachelor’s degree in accounting, business administration, finance, or related field required.
  • At least two (2) years of experience in accounting, finance, and/or administration.
  • Proficient in MS Office, especially MS Excel.
  • Previous experience and familiarity with accounting systems or software such as QuickBooks, Excel, ABACUS, etc. desired.
  • Strong understanding of finance and accounting functions.
  • Experience on USAID-funded programs preferred.

Administrative Assistant

Specific Tasks and Responsibilities

  • Administrative Support. Assist all project staff to ensure smooth delivery of technical assistance, with particular attention to quality control throughout the project. Provide program logistics (travel, lodging), office operation support (assist in procurement of supplies, equipment and services, and IT), internal and external communications. Interact with local vendors and other project-related officials on an as-needed basis. Handle and manage all petty cash activity.
  • Assist on evaluation and revision as necessary for all Requests for Quotations (RFQs) and serve on review committee as needed.
  • Maintain leave database, tracking annual leave projections and actual usage, and tracking sick leave.
  • Under the direction and in cooperation with the Operations Director, support communication with the Chemonics Home Office project management unit.
  • Maintain inventory, checking all items against the inventory list at least semi-annually and ensuring proper equipment marking. Ensure that all equipment is used in accordance with program and U.S. Government guidelines.

Required Qualifications

  • University degree.
  • Minimum two (2) years of experience as an administrative and operations assistant, demonstrating increasing responsibility, and job tasks similar to those listed above
  • Computer Skills (Required) - Word processing (Microsoft Word), spreadsheet (Microsoft Excel), e-mail (Microsoft Outlook).
  • Ability to work professionally, constructively and collaboratively as part of team, meet deadlines, and communicate effectively.
  • English fluency. Albanian fluency required.  Skill in Serbian an advantage.

Driver

Specific Tasks and Responsibilities

  • Transport project staff with own car for project-related visits in Pristina and within Kosovo. 
  • Check vehicle daily to ensure that it is operational and safe to drive, keep it clean both inside and outside and provide all necessary maintenance.
  • Ensure passenger safety by obeying traffic laws and driving carefully.
  • Fulfill project reporting requirements and maintain records on vehicle routing, mileage records, etc.
  • Assist with office support functions as requested.
  • Undertake other duties as assigned by supervisor.

Experience (Required)

  • Valid driver’s license
  • English proficiency
  • Minimum of 5 years of relevant experience
  • Clean driving record required
  • General knowledge of automotive mechanics
  • Ability to work in a professional and cordial manner with fellow staff members and project clients/partners
  • Prior work for donor-funded project, preferred.

Please send electronic applications, including ONLY a CV and cover letter, to JusticeActivityRecruit@chemonics.com no later than September 18, 2020. The e-mail subject line must indicate the position title for which you are applying. Applications will be considered on a rolling basis, meaning positions may be filled prior to the closing date. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.

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