DAI Global LLC

Administrative Assistant

	 	 

SCOPE OF WORK

TRANSPARENT, EFFECTIVE AND ACCOUNTABLE MUNICIPALITIES (TEAM) Activity

PROPOSED PERSONNEL TBD

POSITION Administrative Assistant

PERIOD OF PERFORMANCE ON/ABOUT (FROM – TO)        February 1, 2020 - August 31, 2021

MAXIMUM LEVEL OF EFFORT Full Time

BASE OF OPERATIONS Pristina, Kosovo

POSITION REPORTS TO Office Manager

Project Background:

Through the Kosovo TEAM Activity, the DAI team is supporting USAID/Kosovo to address corruption at the municipal level by increasing the transparency and effectiveness of municipal procurement systems. DAI is focusing on the following three program components:

  1. Develop, refine and roll out models for transparent and accountable municipalities;
  2. Engage the central level in addressing municipal corruption within the procurement process; and
  3. Enable civil society to track and expose corruption.

DAI works extensively in fifteen municipalities to champion anti-corruption reforms. In addition, DAI works with selected entities within the Government of Kosovo (GOK) that are relevant to addressing corruption at the municipal level. Furthermore, DAI provides sub-contracts or grants to national-level Civil Society Organizations (CSOs) which are monitoring all 38 municipalities in areas such as procurement and recruitment while ensuring greater citizen engagement, especially in rural areas.

Role’s Purpose:

The Administrative Assistant will be responsible for efficient and accurate administrative operations of the project office. He/she will maintain proper filing and ensure that all required supporting documents for all transactions are in compliance with both DAI (internal) and USAID contract rules and regulations.

Objectives and Duties

  • Maintaining project files and documents, including financial documents
  • Assist Senior Finance and Accounting Officer with finance matters, as needed
  • Assist in providing logistical support for project events and activities
  • Print and complete all materials for events provided by USAID TEAM
  • Assist in coordinating conferences and meetings and arrange both in-house and external events
  • Supporting consultants and project staff with administrative processes and requirements
  • Scheduling and confirming appointments for clients, customers or supervisors
  • Assist with project staff travel, such as: hotel booking, ticket reservation and car arrangements
  • Other administrative, finance and operational support as needed

Qualifications/Requirements

  • Bachelor’s degree in relevant field;
  • Ability to plan, organize, and prioritize competing demands;
  • Detailed and deadline-oriented;
  • Strong team player with a positive attitude;
  • Flexible under pressure and in response to changing needs;
  • Experience using Microsoft Word, Excel, PowerPoint and financial programs;
  • Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision;
  • Demonstrated honesty, trustworthiness, initiative and self-motivation in handling all assigned tasks;
  • No prior legal convictions for fraud or theft and no prior terminations for cause from a prior employer;
  • Must have Albanian and English language proficiency, verbal and written, knowledge Serbian language preferred.
  • Previous experience working with international NGOs or donors, such as USAID-funded projects is preferable
  • Valid driving license required

APPLICATION INSTRUCTIONS

Please submit a cover letter and CV to KosovoTEAM_Recruitment@dai.com no later than December 16, 2019.

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Copyright © 2019 - KosovaJob LLC