RTM - Volunteers in the World

Junior Administrative Secretary

	 	 

Job vacancy

Job description:

The Italian NGO "RTM - Volunteers in the World" is looking for a Junior Administrative Secretary to join the team at the Pristina office. The duties and responsibilities of the job position include accounting and secretarial tasks, in particular:

Accounting:

  1. Filling-in of documents such as personnel’s pay slips, registration of expenses (book-keeping) according to RTM’s and donors' rules and all the documents related to RTM’s daily administrative activities.
  2. Checking the correct archiving of all the invoices, when necessary translating them from Albanian into English/Italian and vice versa.
  3. Verifying monthly check in and out of RTM’s personnel according to RTM’s templates.
  4. Checking that invoices and requests of payment follow RTM’S procurement guidelines and administrative principles.
  5. Executing bank transfers approved by RTM’s Project Manager.
  6. Taking care of scanner copies of invoices, mailing of invoices to Italy and archiving them according to RTM’s regulations.
  7. Being responsible for fulfilling all the fiscal duties required according to the laws of National Authority in Kosovo.
  8. Liaising with RTM’s accountant and lawyer in Kosovo, prior approval from RTM’s Project Manager.
  9. Liaising with  RTM’s  partners  for  everything  that  concern  the  project  administrative  procedures, including collecting invoices from the project partners, etc..
  10. Maintaining confidentiality at all times.
  11. Being responsible for completing administration actions in an accurate and timely way.
  12. Taking part to a quarterly performance review with the Project Manager.

Secretariat:

  1. Public welcome and dealing with phone calls in a polite, confident and friendly manner.
  2. Dealing with letters, spreadsheets, emails and any other databases as required.
  3. Assisting with photocopying, faxing, scanning, filing, etc..
  4. Responsible for the monthly postal delivery of the invoices to the headquarters in Italy.
  5. Supporting RTM staff/Italian partners in setting appointments and accompanying them when necessary.
  6. Organizing of meetings and logistic organization when necessary (e.g. hotels, taxi, bus, etc.).
  7. Performing simple working oral and written translation Albanian/English and vice versa.
  8. Supporting RTM staff in logistic needs that might arise in the office (e.g. purchasing of stationery, IT issues, etc..).
  9. Supporting RTM staff in organizing public events and trainings planned for the project.
  10. Arranging and writing minutes of important meetings (e.g. project committees, etc..).
  11. Supervising the  correct  use  of  the  equipment  and  office  premises,  taking  care  of  the  insurance, maintenance and technical checks of RTM’s cars and vehicles.
  12. Monitoring and payment of office’s utilities and bills.
  13. Supporting field missions and monitoring missions if necessary.
  14. Liaising with staff, partners and members of the public in a polite, confident and friendly manner.

Requirements:

  • Degree in Economics, Administration or related.
  • Good knowledge of written and spoken English (mandatory).
  • The knowledge of the Italian language is an asset.
  • Documented experience in administration and accounting.
  • Excellent knowledge of the Office package.
  • Driving license and availability to move throughout Kosovo with project cars.
  • Sensitivity and predisposition to intercultural dialogue.
  • Problem solving and team working skills.

Expected start date: 1st December 2019.

Duration: 12 months with three-months probation period (renewable).

Conditions: part-time contract (20 hours per week from Monday to Friday). The gross compensation will be defined according to the candidate's profile and internal policy.

How to apply: send your Curriculum Vitae with a cover letter (both in English) to the following address rtm.kosovo@rtm.ngo by 10th November 2019, specifying in the e-mail’s object “Junior Administrative Secretary (Pristina)”.

Selection procedure: We thank all those who send their applications, but only the profiles pre-selected on the basis of the analysis of the documentation sent will be contacted for the interview. The pre-selected candidates will be notified of the date, time and place of the interview.

TAGS: RTM Volunteers in the WorldPrishtineKosovaJobVende PuneNjoftime PuneOferta PunePortal PuneLyp PuneVende te lira PuneKerko Pune

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