Caritas

Project Assistant (PA)

	 	 

VACANCY NOTICE

Project: Municipal Action for Reintegration and Diaspora (MARDI)

Caritas Switzerland (CaCH) Country Office for Kosovo is seeking an enthusiastic and qualified candidate for the position of

Project Assistant (PA)

Under the supervision of the National Project Manager (PM), the Project Assistant will support the implementation of the Project “Municipal Action for Reintegration and Diaspora (MARDI)”, in line with Caritas Switzerland’s rules and regulations and donors’ requirements.

Position summary:

The PA will implement activities planned under the project MARDI, in line with the given intervention as described in the approved project document. The start of employment will be from 10. January 2022.

Main responsibilities:

  • Support the project manager (PM) in preparation of all project documents and agreements in collaboration with partners; furthermore, enable regular communication with project partners and all stakeholders;
  • Provide technical assistance to the PM in the development and implementation of a monitoring system; and review on regular basis project details, deliverables and scheduled as per the project implementation plan; monitor personally in the field on a regular basis;
  • Logistical support with field trips, missions and events;
  • In consultation with the PM, support the organization of capacity development initiatives, conferences or workshops and provide technical inputs during different events and workshops;
  • Support with drafting contracts, certificates and other administrative necessities of project implementation;
  • Support the PM in the realization of planned activities through regular field visits, review of the partners' reports, prepare field or activity reports, and recommend adjustments to improve project implementation;
  • Provide support to the PM in preparation of the monthly, semi-annual and annual reports, briefing notes, meeting minutes, etc.
  • Support the PM in all data collection, analysis, and learning activities to help ensure accountability and efficiency from start to finish of the project. S/he will provide technical field support on the M&E work;
  • Maintain written track record of all project-related communication and agreements, and ensure that all project documentation is stored in CARA and NAS;
  • Oversee the process for procurement of goods and services related to the project activities and ensure tracking of financial and material resources;
  • Conduct other activities as requested by the PM or as deemed necessary within the framework of the Caritas Switzerland Mission in Kosovo;

Requirements:

  • Minimum of three years of experience in administrative assistance in projects in the field of migration, diaspora, reintegration of returnees or a related field;
  • Proven experience with procurement and logistics;
  • Experience in implementing, monitoring, evaluating and reporting on development projects is an advantage;
  • Experience in collaboration with International NGOs, Government Institutions, and NGOs and CSOs in work with diaspora, reintegration, or related fields;
  • Advanced skills in planning, written and oral communication, facilitation, and coordination;
  • Excellent knowledge of English (both written and spoken);
  • Fluency in at least one local language (Albanian or Serbian); Knowledge of a second local language is an asset;
  • An advanced master’s degree or equivalent is an asset, particular in law, economy or social science or a related field;
  • Very good skills in MS Office applications (Word, Excel, PowerPoint);
  • Working experience with International Organisations or NGOs;
  • Experience with organizational development, gender mainstreaming and conflict-sensitiveness is an asset;
  • A valid driving license; Willingness to travel throughout Kosovo;

Application

Send your application latest by 28th November 2021 via email to kosovo@caritas.ch indicating

“PA-MARDI” in the subject line.

Please provide a:

  1. Motivation Letter
  2. Updated Curriculum Vitae (CV) in English with details of your qualifications and experience
  3. Three References including job position and contact details (email and telephone)

 

Qualified candidates from minority communities are encouraged to apply!

Note that applications without a Motivation Letter or CV will not be considered for shortlisting.

Only shortlisted candidates will be contacted!

This project is implemented together with Kosovo Ministry of Regional Development.

Employment for this position is subject to funding and final project

approval of Caritas Switzerland.

 

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