Administration and Logistic Officer (AO)



Project: Youth Environmental Impact (YENI)

Caritas Switzerland (CaCH) Country Office for Kosovo is seeking an enthusiastic and qualified candidate for the position of

Administration and Logistic Officer (AO);

Under the supervision of the National Project Manager (PM), the Administration and Logistic Officer will support the office and Project “Youth Environmental Impact” (YENI), in line with Caritas Switzerland’s rules and regulations and donors’ requirements.

Position summary:

The AO will support the implementation of activities planned under the project YENI, in line with the given intervention as described in the approved project document. The start of the assignment is foreseen as of January 2022.

Main responsibilities:

  • Support with organisation of workshops, conferences, events and other meetings as necessary;
  • Support the management in coordination of schedules, arranging meetings, distributing memos and reports, and ensuring that staff is kept informed about decisions of management;  
  • Arrange travel and accommodation;
  • Provide all necessary administrative support for smooth operations of the project YENI. Furthermore, support in logistical preparation of meetings, training, workshops, conferences etc.
  • Support with procurement and contracting in accordance with Caritas Switzerland’s and Donors’ Procurement Regulations;
  • Ensure functionality of project assets, equipment (including vehicle), printers or other equipment when necessary;
  • Manage project supplies and regular reports on expenses and project budget;
  • Ensure regular maintenance and infrastructural repair;
  • Maintain regular contacts with service providers and ensure provision of the service agreements;
  • Prepare regular monthly administration reports, and other reports as required by the management; hence maintain and organize the filing system ;
  • Support the PM and the School Coordinator in all data collection, analysis, and learning activities to help ensure accountability and efficiency from start to finish of the project.
  • Provide field support on the M&E work;
  • Maintain written track record of project-related communication and agreements, ensure that all project documentation is stored in the IT system;
  • Support with Steering Committees of the project and assure the formulation of good protocols;
  • Conduct other activities as requested by the PM or as deemed necessary within the framework of project implementation;


  • University degree in Economy, Business Administration or other related field;
  • Minimum of three years of experience in administrative assistance and office management;
  • Experience in contracting and procurement;
  • Experience in monitoring and evaluating development projects is an advantage;
  • Experience in project management or project cycle management is considered an asset;
  • Experience in collaboration with International NGOs, Government Institutions is an asset;
  • Experience with IT support is considered an asset;
  • Advanced skills in administration, planning, communication and coordination;
  • Excellent knowledge of English (both written and spoken);
  • Excellent knowledge of at least one local official language (Albanian, Serbian); Knowledge of a second local language (Albanian, Serbian, other) is considered an asset;
  • Very good skills in MS Office applications (Word, Excel, PowerPoint, etc);
  • A valid driving license; Willlingness to travel throughout Kosovo;


Send your application latest by 28th November 2021 via email to indicating

“AO-YENI” in the subject line.

Please provide a:

  1. Motivation Letter,
  2. Updated Curriculum Vitae (CV) in English with details of your qualifications, experience, present position and remuneration, the earliest date of availability,
  3. Three professional references (including position and contact details – telephone and email).

Qualified candidates from minority communities are encouraged to apply.

Note that applications without a Motivation Letter or CV will not be considered for shortlisting.

Only shortlisted candidates will be contacted!

This project is implemented with support of the Kosovo Ministry of Regional Development.

Employment for this position is subject to funding and

final project approval of Caritas Switzerland.

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