Save The Children

ToR - End Line Consultation

	 	 

Terms of Reference

Company / individual(s) for facilitating, note taking and reporting during the end line review workshop for the “Local Civil Society Organization Strengthening 2017-2021” and “Regional Civil Society Organization Strengthening 2017-2021” projects.

  1. BACKGROUND

Save the Children is the world's leading independent organization for children. We work in around 120 countries to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

Save the Children in Kosova/o works on direct interventions and the establishment of good practices, capacity building of civil society and local duty bearers to respond to the needs of children. We also advocate for legislation and policies that will incorporate inclusive practices and have appropriate financial mechanisms to support systemic responses and therefore achieve long lasting positive changes for all children.

The projects “Local Civil Society Organization Strengthening 2017-2021” and “Regional Civil Society Organization Strengthening 2017-2021”, funded by the Swedish International Development Cooperation Agency (SIDA), aim to strengthen local and regional civil society organizations and ensure children's protection through establishing responsive Child Protection (CP) systems and through supporting Child Rights Governance (CRG) systems and mechanisms.

  1. PURPOSE OF THE ASSIGNMENT

Save the Children in Kosova/o will organize end-line learning workshop with partner organizations to collate and document historical account of the most significant outcomes/changes and key learnings, while examining role, contribution and benefits of/for partner organisations. The process needs to ensure full respect of ethical and safeguarding standards. The end line review workshop’s participants will be representatives from the above mentioned local and regional partner civil society organizations, SCI staff involved in this program approximating 25 participants. The actual end line review workshop with CSO partner organizations will take place on the week of September 27 through September 30. The workshop will be discussion-based. 

Another separate workshop will be conducted with children beneficiaries of the program, approximating 10 participants.

For this, Save the Children in Kosova/o seeks a company / individual(s) to facilitate, take-notes and report in English during the end line consultation workshops, which will take place through a virtual platform that provides a safe space for interactive sessions with groups and simultaneous translation.

  • OBJECTIVE OF THE ASSIGNMENT

Save the Children in Kosovo/a is seeking the services of a company / individual(s) to provide the following:

  1. Two facilitators: The facilitators will design the structure and agenda of the two (2) workshops according to a set of prompting questions and a framework of program theory of change (ToC)/intervention logic (see section 4); facilitate the end line consultation workshops according to the below mentioned key questions and other relevant themes that may emerge from inception meeting with the contractor; and write a report summarizing the end line consultation workshops’ findings according to the note-takers’ notes. For a breakdown on working days, see section 5.
  2. Two note takers: The note-takers will take notes during the end line consultation workshops; and compile and submit those notes afterwards to Save the Children in Kosovo/a. For a breakdown on working days, see section 5.
  3. DISCUSSION THEMES AND QUESTIONS

 

The end line consultation workshops will be discussion-based workshops, where local and regional partner civil society organizations are invited to review, collect and document the most significant results/outcomes and learnings, Organisational Capacity Development - OCD, and priority actions stemming from the close out of their projects. Children beneficiaries of the program will be invited in a separate workshop to harvest and discuss the most significant impact, lessons learned, and priority themes on child rights and child protection that have influenced their positioning in civil society during the life of the program and beyond. The workshops will enable peer-to-peer learning and may facilitate further capacity building.

The end-line workshops with partner organisations (and children) will identify and consolidate most significant outcomes/changes and learnings (for programme, partner organisations, and children), key drivers for success or backsliding in strengthening capacity of partner organisations, situation for children, programme’s effectiveness, efficiency, sustainability and relevance, and in that journey identify most relevant adjustments (programmatic or operational) that have led to quality Outcomes and changes over the course of the five-year programme period. The final report will be compiled based on the responses received during the end line consultation workshops deriving from the following prompting questions:

  • Has the programme reached intended goal and outcomes?
  • What are the most significant changes and outcomes? For who(m) and why?
  • What was specific partners’ role and contribution? (Women-led organisations, child-led organisations, networks, and other) Role of children?
  • What are the most relevant learnings? (per type of organisation) (programmatic and operational)
  • What methods and tools have yielded the biggest impact?
  • What does the ending/phase out of the programme mean to the partner organization?
  • How will partner organisations sustain positive outcomes? What are the key pre-requisites and how to get there?
  • What are the key strengths, opportunities, and lessons that partner organisations will take forward?
  • What are possible pending activities and actions that we need to finalize?

Complementing the prompting questions is the framework for discussion and documentation of the final outcomes and learning that will provide space for identification and validation of the key outcomes and changes with the partner organisations by comparing baseline (‘’point of departure’’) and outcomes/changes observed in the end-line year (2021) per ToC/intervention logic while examining evidence and quality of outcomes and key learnings.

Additional questions, and other relevant project material, will be shared with the successful applicant(s) upon signing the contract.

  1. TIMELINE

The end line consultation workshops will be facilitated on the week of September 27 through September 30 on a virtual platform (to be decided by SCI and partner organizations). Preparation for the workshop will be done before, and report writing will be done afterwards.

Note takers must share the finalized notes with Save the Children in Kosovo/a no later than three (3) working days after the workshops. Facilitators must finalize and submit the final report with Save the Children in Kosovo/a no later than five (5) working days after processing the finalized notes.

No

Chronological Task

Working Days

Delivery Timeframe

1

Design structure & agenda

1 day per facilitator

Due September 24

2

Facilitate end line consultation workshops

3 days per facilitator

September 27 – 29

3

Take notes during end line review workshop

3 days per note-taker

September 27 – 29

4

Compile, edit and finalize notes

1.5 days per note-taker

Due October 1

5

Summarize final report

1 day per facilitator

Due October 6

  1. EXPECTED OUTPUTS

The assignment’s expected outputs are outlined below:

  1. Two-day workshop with partner civil society organizations

The end line consultation workshops must be facilitated according to guidelines shared by Save the Children in Kosovo/a and be interactive and discussion-based. Any slides, agenda, or other supporting documents used during the workshop, must be shared and approved by Save the Children in Kosovo/a beforehand.

  1. One-day workshop with children

The end line consultation workshops with children must be facilitated according ethical and safeguarding standards of SCI shared by Save the Children in Kosovo/a and be interactive and discussion-based. Any slides, agenda, or other supporting documents used during the workshop, must be shared and approved by Save the Children in Kosovo/a beforehand

  1. One set of edited and finalized notes per engaged note-taker

Each note-taker must take notes during the entire workshops and capture all inputs shared by participants. Afterwards, each note-taker must edit and finalize their set of notes to ensure for legibility and comprehensiveness. Notes must be organized according to the workshop’s agenda topics. One set of finalized notes per note-taker must be shared with Save the Children in Kosovo/a three (3) working days after the end line consultation workshops.

  1. One final report summarizing the end line consultation workshops’ findings

The facilitators must review the note-takers’ finalized notes and compile a report summarizing the main findings according to the workshop’s agenda topics. Findings must relate to the end line consultation workshops’ discussion themes and questions. The report template will be shared with the applicants. The final report must be shared with Save the Children in Kosovo/a five (5) working days after receiving the finalized notes and pending approval.

  1. BUDGET

Interested companies / individuals must submit a detailed budget, outlining proposed costs for this assignment in Euro (gross amount). Companies must submit their offer without VAT. The proposed budget must cover the entire cost of this assignment.

  • QUALIFICATIONS OF THE CONSULTANT / COMPANY

Applicants interested in carrying out this duty must possess the following qualifications:

  • Thorough understanding and experience of conducting end line consultation / evaluations of similar projects and programming on a high scale with large number of local and regional partner organizations
  • The proposed facilitator / facilitation team members should have a Master’s degree in one of the following fields: communications, social sciences, public administration, non-governmental studies, managerial studies; human rights, economics and policy studies, development studies and interdisciplinary studies (PhD preferred)
  • Strong and documented facilitation skills and previous experience facilitating interactive and discussion-based workshops to generate learning for evaluations
  • Ability to produce well-written reports, in reader-friendly format, demonstrating excellent analytical and communication skills in English language
  • Excellent command of English and Albanian (written / spoken). Serbian would be an asset;
  • Ability to produce concise and well-written reports, in reader-friendly format, demonstrating excellent analytical skills.
  1. SAVE THE CHILDREN CHILD SAFEGUARDING POLICY

As a condition to entering into a consultancy agreement, the company / individual(s) must sign the Save the Children International Child Safeguarding Policy and abide by the terms and conditions thereof.

  1. APPLICATION

Interested applicants are invited to apply by sending an email to procurementkosovo@savethechildren.org, with subject line “End Line Workshops” by submitting the following documents, no later than September 16, 2021, by 10:00 a.m. CET:

  1. Curriculum vitae(s) / Company portfolio;
  2. Cover letter, with a maximum of two pages, outlining your interest in carrying out the work as outlined in this Terms of Reference;
  3. Summary outlining the proposed methodology for facilitating the workshop (for facilitators only);
  4. Sample of previous final evaluations conducted by the company / individuals proposed (for facilitators only);
  5. Proposed budget for carrying out the entire assignment.

To view the terms of references in Albanian and Serbian please click the following link.

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